You have already set the goal of meeting marketing and advertising, now it goes to the promotion of the event. Design and start with promotional strategies, create a Web page for the Conference, print promotional materials such as flyers, brochures and handouts, you ads in industry-related magazines and newspapers, can promote your event on other conferences and conventions attract potential participants at trade fairs and store everything in a database that can retrieve at any time or expand. Check financing as mentioned the funding of meeting in part of the success of the event. Therefore, secure the financing. Plan She doing an advertising measures.
Attract any sponsors and investors, have available your budget as well as the meeting plan, to reveal your spending. Involve your lender after carried out meeting and openly discuss the revenue and profits. Logistical needs in addition to successful planning of your meeting are also logistical needs. These include the registration of the participants, the Organization of accommodation, printing materials, organizing of security aspects, attaching signs, ordering catering and the Organization and review of technology. It’s nice if a contact for questions (both on the part of the participants as well as the speakers and the supplier) is ready, who knows about the entire process.
Also you should worry about twelve to eight weeks prior to the session to hostesses and other employees. Finishing the meeting has come the big day, the event in full swing. Today, you have Planungsfrei”. But on the next day again at the responsibility: the post-processing of your meeting. These include numerous analyses, about the objectives relating to or regarding the budget or of the profit. Also, a survey of the participants to their satisfaction the Congress regarding now belongs to your tasks. Statistics would be created, a press release should describe the success of your meeting, and a final report must also be written. A matter of course is also a final meeting with all stakeholders, a letter of thanks to the contributors is also a nice touch.